Ward Administrator (Ashford and Canterbury)
Department: Administration
Location: Ashford & Canterbury
Salary: £13.57-£14.47 per hour dependent upon experience and qualifications
Closing Date: 23rd November 2026
We are delighted to offer an exciting opportunity to join our friendly and professional Ward Administration Team. We are looking for an organised, motivated and approachable individual with previous ward administration experience.
As a Ward Administrator, you will play a key role in supporting the Ward at our Ashford and Canterbury sites as part of a 7 day working rota which will include regular weekend working.
The role is working on site and you need to be located within 1 hour distance of all three of our hospital sites based at Ashford, Canterbury, Margate and our Head Office in Betteshanger, Deal, Kent. Any applicant outside of this area will be automatically be declined.
You will be expected to travel our Margate site for initial training and to all of our hospital sites as needed and directed.
If you are looking for an exciting opportunity to develop your career within a busy medical environment and believe you have the skills and experience we are looking for, we would love to hear from you.
Your responsibilities will include:
Ensure that patients are admitted and discharged on the relevant in house systems and that copy EDNs are filed in the patient notes on discharge.
Organise, scan and attach Ward and Theatre documentation.
Liaise with clinical, finance, admin colleagues, consultants and colleagues from EKHUFT to ensure the smooth running of the hospitals.
Ensure that admission packs and notes are prepared and available prior to patient admission.
Liaising professionally with patients and consultants.
Using in house software to maintain accurate patient records, waiting lists and clinic management information.Managing multiple priorities and conflicting demands in a busy environment.
Part Time: 22.5 hours per week as part of a 7 day rota
We offer enhancements for Saturdays and any work between 8pm and 7.30am on weekdays at time +30% of your basic salary rate. For Sundays and Bank Holidays at time + 60% of your basic salary rate.
Interview Date: 3rd and 4th December at Almond House, Betteshanger
Qualifications and Experience
Maths and English (GCSE or Equivalent) Grade C or above
Experience of organising a busy workload
Knowledge/experience in a healthcare/medical environment
Experience working in an administration environment
Understanding of Information Governance and importance of patient confidentiality
Exceptional customer service skills
Ability to work to deadlines
Attention to detail
Team Player
Flexible approach
Ability to travel between sites
To discuss this opportunity, please contact Angie Svendsen, Deputy Head of Customer Services on 07813 459413
Alternatively, please contact Rachel McGregor, HR Assistant
Telephone: 01304 222580
E-mail: recruitment@spencerhospitals.com
How to apply:
We regret that CVs are not accepted for any of our roles, for an application pack please download the above file. If you are using an iPad or iPhone you will need to download an app for opening zip files.
Previous candidates need not apply. Please note: We reserve the right to close the advert prior to the advertised closing date, dependent upon the number of adverts received.
About Spencer Private Hospitals
Spencer Private Hospitals recognise and value all of their staff and are committed to developing a well-trained and flexible workforce.
Staff wellbeing is a priority for the organisation with some perks of employment being -
Free on-site staff carparking
Staff discount for treatments
Enrolment into a staff pension scheme
Investment in staff training
Annual salary increment
Additional benefits available in line with our NHS colleagues
Local retail discounts
We are also fortunate enough to be based in East Kent, arguably one of the most beautiful parts of the UK, often boasting the best weather due to our close proximity to Western Europe and is aptly know by the missive `the Garden of England’. We are a short hop across the channel to France with the added bonus of fast rail connections to Europe, London and surrounding areas. The availability of high-quality schools which support grammar school education as well as academy and private schools are all available within the locality.
Our CQC report has a rating of Good – and we are now on an improvement trajectory to Outstanding.
Spencer Private Hospitals is an equal opportunity employer. This position is subject to a Disclosure and Barring check.
How to Apply
AI Usage
We are committed to a fair and authentic recruitment process and do not permit the use of AI tools at any stage, including application forms, assessments, or interviews. All responses must be your own original work and accurately reflect your skills, experience, and judgement. Our process is designed to understand your individual capabilities, and the use of AI can misrepresent these and undermine fairness for all candidates; therefore, any application found to include AI-generated content will be withdrawn. Thank you for helping us maintain the integrity of our hiring process.
We regret that CVs are not accepted for any of our roles, for an application pack please click the download button. If you are using an iPad or iPhone you will need to download an app for opening zip files.
Alternatively, please contact Rachel McGregor, HR Assistant on 01304 222580 or Carina Pieries, HR Business Partner on 01304 222687
E-mail: recruitment@spencerhospitals.com
Previous applicants need not apply.
Please note we are not able to offer sponsorship for our roles.
Note to Agencies
Spencer Private Hospitals does not accept speculative CVs. We will only review completed application forms for an advertised post. Any unsolicited CVs received will be treated as the property of Spencer Private Hospitals and Terms & Conditions associated with the use of such CVs will be considered null and void.
Please do not send CVs unless explicitly requested by Spencer Private Hospitals to do so in respect of a specific vacancy. Spencer Private Hospitals will not recognise any CV submissions related to unsolicited applications and no agency fees will apply in relation to such submissions. If an agency submits an unsolicited CV to any employee at Spencer Private Hospitals, we will not accept liability for commissions or other charges if we subsequently employ that candidate whether directly or through another agency. Receipt of unsolicited CVs does not imply an introduction to Spencer Private Hospitals and will be considered property of Spencer Private Hospitals.
If two or more agencies submit a CV for the same applicant and the same role any payment will be deemed to be with the original submission based upon the time the email is received by Spencer Private Hospitals.